Corporate & employee transport Corporate transport software for employee cabs, shuttles and executive transfers.
Give every corporate client its own account with cost centres, approvals and contract rates, run staff shuttles and airport transfers for their employees, and send one consolidated invoice a month that the finance team accepts first time.
Corporate transport is a contract, an approval and an invoice
A company that moves its people — late-shift cabs, a daily staff shuttle, airport transfers for visiting executives — does not want to book trips one by one. It wants a rate it agreed once, employees who can book within rules, a manager who approves exceptions, and a single invoice per month split by department. The transport operator that offers exactly that wins the contract and keeps it.
TransferArc gives each corporate client a corporate account with cost centres, dedicated contract rate cards and an approval workflow for employee bookings. Employees and travel desks book in the Client app or through the API, dispatch assigns only compliant vehicles and drivers, and every completed trip posts to the ledger and into the client’s monthly invoice automatically.
Everything a corporate transport contract needs
Corporate accounts
One account per company with members, cost centres, contract rate cards and a credit limit or deposit.
Approval workflow
Employee bookings can require a manager’s approval; credit-limit changes need maker-checker sign-off.
Employee shuttles
Daily or weekday series with passenger manifests, duty rosters and up to 50 stops per run.
Executive transfers
Flight-linked airport pickups, hourly chauffeur bookings and vehicle-class matching at the contract rate.
Consolidated invoicing
One invoice per client per month, split by cost centre, with trip-level detail and e-invoicing where required.
Statements and ageing
Account statements, receivables ageing and payment on credit, bank transfer or card, always current.
How a corporate contract runs
- 01 Set up the accountCreate the corporate client with its cost centres, contract rate card, credit terms and approvers.
- 02 Employees bookStaff or the travel desk book in the Client app, online or by API; bookings that need sign-off go to an approver.
- 03 Dispatch and trackCompliant vehicles and drivers are assigned; the client sees live status and driver details.
- 04 Invoice monthlyCompleted trips roll into one consolidated invoice per cost centre and post to the ledger.
For every kind of corporate contract
Transport operators serving corporate clients, and companies that run their own staff fleet.
- Employee cab and late-shift transport
- Daily staff and factory shuttles
- Executive and VIP airport transfers
- Hotel and corporate guest transfers
- Conference and event transport
- Hospital, campus and industrial transport
Corporate cab booking and fleet management system
A corporate cab booking system has two sides. The client side: employees book a cab on the company’s account, at the contract rate, and a manager approves the bookings that need sign-off. The operator side: a fleet of own and vendor vehicles, drivers with valid documents, dispatch by zone and vehicle class, live GPS and driver settlement. TransferArc runs both in one platform, so the booking an employee makes in the Client app is the same record the dispatcher assigns, the driver completes in the Driver app and finance invoices.
Vehicle and driver compliance is enforced, not reminded: an expired licence, insurance or permit blocks dispatch automatically, which is what corporate procurement teams audit first. Fleet costs, maintenance and profit per vehicle sit in the fleet management module.
Employee shuttle and staff transport
A staff shuttle is a recurring contract: the same route, every weekday, for one client, with a fixed list of riders and pickup points. TransferArc sets the contract once — rate card, cost centres, invoice day — and generates the series. Riders are kept on the series, duty rosters keep driving hours within limits and the manifest in the Driver app records who boarded, so no-shows and extra riders are known on the day, not reconciled at month end. The shuttle software page covers routes, manifests and scheduled dispatch in detail.
Airport transfers for employees and executives
Companies that fly staff in and out need pickups that follow the flight. A booking linked to a flight number moves with the live arrival time, the traveller receives the driver, vehicle and ETA by email, SMS or WhatsApp, and the fare is the contract rate for that vehicle class — locked at booking, so a rate-card change later never alters it. Travel desks and travel management companies book these transfers for their corporate clients through the agent channel on credit, with their own markup, or by API from their booking tool.
Frequently asked questions.
What is corporate transport software?
Corporate transport software lets a transport operator run contracts with companies: a corporate account per client with cost centres, contract rates and approvals, employee bookings within policy, staff shuttles and executive transfers, and one consolidated invoice per month. TransferArc also posts every trip to the books.
Which platform do companies use to manage airport transfers for employees?
Most companies book through a travel management company or a transport operator that gives them a corporate account. In TransferArc that account holds the contract rate card, cost centres and approvers; employees or the travel desk book in the Client app or by API, pickups follow the flight, and the company receives one monthly invoice split by cost centre.
Can employee bookings require approval?
Yes. A corporate account can route employee bookings through an approval workflow, and changes to the account’s credit limit need maker-checker sign-off by a second person.
Does TransferArc handle employee shuttles as well as cabs?
Yes. Staff transport runs as daily or weekday series with passenger manifests, duty rosters and up to 50 stops per run, under the same corporate account and monthly invoice as the client’s ad-hoc cabs and airport transfers.
How is a corporate client invoiced?
Completed trips roll into one consolidated invoice per month, split by cost centre with trip-level detail. Invoices, credit notes and statements post to the ledger automatically, and e-invoicing is applied where the country requires it.
How much does corporate transport software cost?
Each TransferArc plan has a monthly price with vehicles included, plus a one-time Setup & Onboarding fee. Corporate accounts with contract rates and approvals are in Business, with 15 vehicles included. Every price is on the pricing page after a short form.