Bus charter & coach hire Bus charter software for coach hire and group transport.
Quote and book coach hire for groups, carry passenger manifests, plan multi-day and multi-stop trips, keep every coach and driver compliant, and invoice the organiser automatically.
Coach hire is group logistics
A charter is booked by an organiser for a group: a school trip, a corporate event, a sports team, a pilgrim group. It may run for several days with many stops, needs a coach of the right size and a driver with the right licence, and is usually invoiced to the organiser or an agent.
TransferArc handles this as a group booking with a passenger manifest and up to 50 legs. Per-km, per-hour and package prices come from versioned rate cards, and the pilgrim transport guide shows how large group movements run.
Charter operations in one system
Group bookings
One booking per group with a passenger manifest and CSV import.
Multi-day and multi-stop trips
Up to 50 legs per booking, each with its own locked quote.
Charter pricing
Per-km, per-hour, slab and package rates with season and holiday surcharges.
Coach and driver compliance
Registration, insurance, permits, inspections and licences with automatic blocking on expiry.
Maintenance and fuel
Service schedules, fuel logs and depreciation for every coach.
Organiser and agent billing
Invoices, deposits, credit and statements for organisers, agents and schools.
A charter from enquiry to invoice
- 01 Quote the charterPrice by distance, hours or package; the quote locks for the organiser.
- 02 Load the groupImport the passenger manifest; validation catches errors early.
- 03 Assign coach and driverOnly a compliant coach of the right capacity and a licensed driver can be assigned.
- 04 InvoiceThe trip completes, revenue is recognised and the invoice posts automatically.
For coach and bus operators
From a few minibuses to large coach fleets on long-distance and multi-day work.
- Coach hire companies
- Bus charter operators
- Minibus hire
- School and university trips
- Sports and event transport
- Pilgrim and group transport
Frequently asked questions.
What is bus charter software?
Bus charter software quotes, books and runs coach hire for groups: manifests, multi-day itineraries, coach and driver assignment, compliance, and invoicing to the organiser. TransferArc also handles fleet maintenance and accounting.
Can TransferArc handle multi-day coach tours?
Yes. One booking can contain up to 50 legs, each with its own locked quote, so multi-day and multi-stop charters stay in one booking.
How are coach drivers kept compliant?
Driver licences, permits, medical and police clearance are tracked with expiry reminders, documents are verified by a second person, and drivers with expired documents cannot be assigned.
How much does bus charter software cost?
TransferArc starts at $50 a month with 10 vehicles included, plus a one-time activation; Enterprise includes 75 vehicles for $1,000 a month.