Transfer management platform · 12 modules From the first quote to the closed books.

Every module and feature below is live today — on the web panel, the mobile apps and the API.

01SELL

Booking & ReservationsEvery kind of transfer, one booking engine.

Hold, confirm, amend, cancelHolds expire automatically; confirmation posts to the books in the same transaction.
Time-slab cancellation policyCompany-configurable fee slabs by time before pickup, with a fee preview.
Amendments with re-pricingA change creates a new locked quote; credit is re-checked on increases.
Multi-leg and round tripsUp to 50 legs per booking, each with its own locked quote.
Group bookings with manifestsPassenger manifests with CSV import and line-by-line validation.
Recurring and flight-linkedDaily or weekday series; flight delays move the pickup, not the price.
Payment modesOn credit, prepaid by bank transfer, card or cash, or cash to the driver.
Corporate booking approvalsEmployee bookings routed through an approval workflow.
Online booking for customersSelf-service booking and payment.
Flight status trackingFlight-linked pickups follow live arrival times.

02PRICE

Pricing EngineRight price, every audience, locked at the moment of quote.

Five pricing modelsPer-km, per-hour, zone-to-zone, slab and package rates.
Versioned rate cardsImmutable once published; publishing needs a second approver.
Surcharges and extrasPeak, season, night and holiday — no compounding. Tolls, parking, waiting, extra stops.
Agent markup by tierNet and selling price kept separately across agent, retail and corporate audiences.
Quote lockA quoted price is honoured even if the rate card changes later.
Multi-currency and VATExchange-rate snapshot, display currency, and VAT from the country pack.
Promo and voucher engineDiscount codes and vouchers with usage limits and validity.

03ASSETS

Fleet ManagementKnow what every vehicle can legally do today.

Vehicle masterClass, capacity, ownership, groups, branches and photo.
Document complianceRegistration, insurance, operating permit and inspection with expiry reminders and automatic blocking.
Second-person verificationUploaded documents are verified by a different user.
Vendors and sub-contractorsVendor vehicles on trips, cost per trip and vendor payables.
Maintenance, fuel and depreciationService schedules, fuel logs and asset depreciation per vehicle.

04PEOPLE

DriversCompliant drivers, settled to the last cent.

Driver records and documentsID or residence permit, licence, driver permit, medical and police clearance with reminders.
Driver pay termsPer-trip amount or revenue share.
Driver settlementEarnings set off against cash in hand; hand-ins recorded.
Cash collection trackingCash trips post to a driver cash-in-hand account until handed in.
Driver appTrips, navigation, status updates, cash collection and settlement.
Payroll & statutory filingsDriver and staff payroll with local contributions and wage-protection files.
Duty roster and driver scoringShift planning and driver performance scores.

05RUN

Dispatch & OperationsFrom booking to drop-off, nothing falls through.

Dispatch board and auto-dispatchManual or automatic assignment; forward-only status flow in the company time zone.
Assignment safeguardsClass must match; blocked or busy vehicles and drivers are refused.
Vendor fallbackAssign a vendor vehicle and record its cost per trip.
Completion and no-show postingCompleting recognises revenue and VAT; no-shows charge per policy.
Live GPS, ETA and geofencingTrack every trip in real time with arrival estimates and zones.
SOS and safetyOne-tap SOS from the driver app with instant alerts to operations.

06DISTRIBUTE

Agents & Corporate ClientsA B2B channel you can trust with credit.

For agents & corporates

Agents and sub-agentsAgent accounts, one level of sub-agents, members and tiers.
Credit by maker-checkerLimits raised by approval, only with complete KYC.
Deposits and top-upsBank-transfer or cash deposits, slips, refunds and automatic emails.
Corporate accountsCost centres, contract rates, consolidated monthly invoices.
Statements and ageingAccount statements and receivables ageing.
Agent/Client appBooking, tracking and payment; agents also see pricing, credit and ledger.
Public REST APIAPI keys, rate limits, sandbox and webhooks for integrators.

07COMMUNICATE

Notifications & CXThe right message, in the right language, on the right channel.

Event catalogueBookings, trips, flights, invoices, receipts, approvals, credit alerts, renewals.
Multilingual templatesLanguage defaults per country with company overrides and an editor.
Company-branded emailSent as “Company via TransferArc” with the company’s reply-to.
In-app inbox and pushNotification bell, 90-day inbox and Firebase push.
SMS and WhatsAppBooking and trip messages over SMS and WhatsApp.
Multilingual and RTL interfaceLeft-to-right and right-to-left layouts, with local calendars alongside Gregorian.

08ACCOUNT

Integrated AccountingBooks that close themselves.

Accounting & e-invoicing

Double-entry ledgerDebit equals credit enforced in the database; posted journals are immutable.
Auto-postingEvery operational event posts once, in the same transaction.
Period closeFiscal years closed in order; reopened only by approval.
Receivables and payablesReceipts allocated oldest first; vendors, workshops, drivers and refunds.
Bank reconciliationCSV import with saved mappings, auto and manual matching.
Payment gatewaysOnline card payments post straight to the ledger.

09COMPLY

Tax & E-invoicingCompliant from the first invoice.

Accounting & e-invoicing

Country e-invoicingBuilt in-house: UBL 2.1 XML, hash chain, signature and QR — including ZATCA Phase 2 for Saudi Arabia.
Per-company onboardingCertificate request, compliance checks, clearance and reporting with the tax authority.
Bilingual invoice PDFPDF/A-3 in two languages with QR and the cleared XML embedded.
VAT/GST engine and returnRates and rules from the country pack; return boxes compared with the ledger.

10DECIDE

Reports & AnalyticsThe owner’s view of the business, in one screen.

Owner dashboardWidgets shown by permission, refreshed every minute.
Financial statementsIncome statement, balance sheet and cash flow with PDF and CSV.
ProfitabilityContribution margin by vehicle, driver, branch, client and route.
Analytics and forecastingTrends, demand and revenue forecasts for owners.

11TRUST

Security, Roles & AuditYour data, protected. Staff only see what they should.

Security

EncryptionAES-256-GCM for secrets; sensitive documents only through short-lived signed links.
Roles and data scopesScopes by branch, vehicle group or entity; anti-escalation rules.
Maker-checker approvalsSensitive changes need a second person.
Platform audit logAppend-only, never storing secret values.
Two-factor sign-inOTP-based second factor on sign-in.
API IP allow-listsRestrict API keys to approved IP addresses.

12PLATFORM

Platform & SetupUp and running in days, not months.

Country pack · Saudi Arabia

Guided company setupBranches, fleet, users and opening balances, step by step.
Country packsTax, documents, payments and locale per country.
Management PanelRole-based navigation, Arabic RTL, mobile-responsive.
Owner appOwner dashboard, approvals and profitability on mobile.
White-labelRun the platform under your own brand.

FAQ

Frequently asked questions.

What does TransferArc include?

TransferArc includes 12 modules: booking and reservations, a pricing engine, fleet management, drivers, dispatch and operations, agents and corporate clients, notifications, integrated accounting, tax and e-invoicing, reports and analytics, security and audit, and platform setup. Every module is available on the web panel, the mobile apps and the API.

Which pricing models does TransferArc support?

Five: per-kilometre, per-hour, zone-to-zone, slab and package rates. Prices come from versioned rate cards that cannot be changed once published, with surcharges for peak, season, night and holidays, extras such as tolls, parking and waiting, and agent markup by tier. A quoted price stays locked even if the rate card changes later.

Can TransferArc handle group, multi-leg and recurring bookings?

Yes. One booking can have up to 50 legs, each with its own locked quote. Group bookings carry passenger manifests with CSV import and line-by-line validation. Recurring trips run as daily or weekday series, and flight-linked pickups follow live arrival times, so a delay moves the pickup and not the price.

How does dispatch work in TransferArc?

Dispatchers assign trips on the dispatch board or let auto-dispatch do it. The vehicle class must match the booking, and vehicles or drivers that are blocked or busy are refused. If no own vehicle is free, a vendor vehicle can be assigned and its cost per trip recorded. Live GPS, ETA and geofencing track every trip.

Guides for transfer companies

All guides

Dispatch Transfer dispatch: manual, automatic or both? Dispatch boards, auto-dispatch, class matching, compliance blocks and vendor fallback: how to run dispatch for a transfer fleet. 4 min read Pricing How to price airport transfers: five pricing models. Per-km, per-hour, zone-to-zone, slab and package pricing, with surcharges, extras, agent markup and quote lock explained. 5 min read Airport transfers Airport transfer booking software: a buyer’s guide. Flight tracking, meet and greet, locked quotes, dispatch and agent billing: what airport transfer software must handle and how to evaluate it. 4 min read