# Bus charter software for coach hire and group transport.

> Bus charter and coach hire software: group bookings with manifests, multi-day trips, per-km and package pricing, driver compliance, dispatch and automatic invoicing.

https://transferarc.com/bus-charter-software

Quote and book coach hire for groups, carry passenger manifests, plan multi-day and multi-stop trips, keep every coach and driver compliant, and invoice the organiser automatically.

## Coach hire is group logistics

A charter is booked by an organiser for a group: a school trip, a corporate event, a sports team, a pilgrim group. It may run for several days with many stops, needs a coach of the right size and a driver with the right licence, and is usually invoiced to the organiser or an agent.

TransferArc handles this as a [group booking](https://transferarc.com/product) with a passenger manifest and up to 50 legs. Per-km, per-hour and package prices come from versioned rate cards, and the [pilgrim transport guide](https://transferarc.com/blog/umrah-hajj-transport-management) shows how large group movements run.

## Charter operations in one system

- **Group bookings**: One booking per group with a passenger manifest and CSV import.
- **Multi-day and multi-stop trips**: Up to 50 legs per booking, each with its own locked quote.
- **Charter pricing**: Per-km, per-hour, slab and package rates with season and holiday surcharges.
- **Coach and driver compliance**: Registration, insurance, permits, inspections and licences with automatic blocking on expiry.
- **Maintenance and fuel**: Service schedules, fuel logs and depreciation for every coach.
- **Organiser and agent billing**: Invoices, deposits, credit and statements for organisers, agents and schools.

## A charter from enquiry to invoice

1. **Quote the charter**: Price by distance, hours or package; the quote locks for the organiser.
2. **Load the group**: Import the passenger manifest; validation catches errors early.
3. **Assign coach and driver**: Only a compliant coach of the right capacity and a licensed driver can be assigned.
4. **Invoice**: The trip completes, revenue is recognised and the invoice posts automatically.

## For coach and bus operators

From a few minibuses to large coach fleets on long-distance and multi-day work.

- Coach hire companies
- Bus charter operators
- Minibus hire
- School and university trips
- Sports and event transport
- Pilgrim and group transport

## Frequently asked questions.

### What is bus charter software?

Bus charter software quotes, books and runs coach hire for groups: manifests, multi-day itineraries, coach and driver assignment, compliance, and invoicing to the organiser. TransferArc also handles fleet maintenance and accounting.

### Can TransferArc handle multi-day coach tours?

Yes. One booking can contain up to 50 legs, each with its own locked quote, so multi-day and multi-stop charters stay in one booking.

### How are coach drivers kept compliant?

Driver licences, permits, medical and police clearance are tracked with expiry reminders, documents are verified by a second person, and drivers with expired documents cannot be assigned.

### How much does bus charter software cost?

TransferArc starts at $50 a month with 10 vehicles included, plus a one-time activation; Enterprise includes 75 vehicles for $1,000 a month.

Request a demo: https://transferarc.com/contact